Payroll Coordinator

Location: Austin, TX

Type: Full Time

Min. Experience: Entry Level


Our mission and core values are brought to life by our culture. It’s who we are, who we aspire to be and how we show up every day. We are cause-driven. We don’t just show up, we show up with purpose. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

Join us and help transform lives.

Under the direction of the Controller, the Payroll Coordinator is responsible for managing all aspects of the payroll area.  This position works independently under general direction and is expected to determine how to accomplish tasks.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education- Bachelor’s degree from a four-year college or university in business, accounting, non-profit management or a related field.  Previous YMCA experience and bilingual (Spanish) skills preferred.
  • Experience- 2+ years’ experience managing payroll and basic accounting functions
  • Thorough understanding of the mission and objectives of the YMCA of Austin.
  • Ability to manage projects and coordinate events in conjunction with other staff members and volunteers in order to achieve long and short-range goals of the Association.
  • Ability to work well under pressure and meet strict deadlines.
  • Technical Skills:
    • Strong written and verbal communications skills
    • Strong proficiency in Microsoft Office, especially Excel, Word, Outlook.
    • Ability to apply intermediate accounting and finance principals.
    • Ability to assume responsibility for accuracy and timeliness of work product.
    • Able and comfortable multi-tasking.

This position requires that relationship building be a top priority at all times, attending to the needs and requests of staff and all people associated with the YMCA in a courteous and friendly manner.

  • Responds to all staff inquiries and complaints in timely manner.
  • Actively and enthusiastically support the Branch and Association goals and directions through effective completion of tasks and verbal display to peers, staff. 


Payroll/Accounting Functions

  • Execute the day-to-day functions of the payroll area including but not limited to:
    • Timely and accurate payroll processing.
    • Timely and accurate processing of personnel actions forms for pay rate changes.
    • Processing of out-of-payroll checks.
    • Adjustments to salary payroll as necessary
    • Maintaining scheduled deductions
    • Timely PTO request approvals.
    • Timely paper paycheck distribution.
    • Reconciliation of payroll
    • Maintenance of payroll records and files, including detailed records for taxes and audits
  • Provide counsel on payroll related claims and issues.
  • Communicates with payroll vendor to ensure accurate payroll processing, reporting, and to resolve issues in a timely matter.
  • Facilitates management and employee understanding of payroll procedures and systems.
  • Assist branches in the area of payroll, including but not limited to:
    • management of time and attendance systems
    • providing reports and information for use of budgeting
    • management of client log-in access for supervisors
    • management of wage garnishments.
    • ensuring proper hone departments and payroll codes are used
  • Assist the association in the area of payroll, including but not limited to:
    • running retirement reports from payroll
    • verifying qualifications for retirement based on hours works
    • inputting retirement deductions in a timely manner
    • running audit reports on time and attendance systems
    • Input reimbursement journal entry into accounting system.
  • Assist in special projects as directed.
  • Strict adherence to company policies.
  • Stays current on payroll systems to achieve alignment with organization goals and to ensure effective accounting support.


The pay range for this position is $16 to $20 per hour, depending on experience with full benefits package including medical, dental, and vision insurance plus employer matched retirement upon meeting eligibility.


While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, talk and occasionally lift and/or move items including equipment, furniture and/or children. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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